How to Plan an Office Relocation

There are a multitude of reasons as to why a company would seek to relocate their office. Whether you’re experiencing hypergrowth and need more space to support your expanding team, or perhaps you want to impress clients with a brand-new location and modern design, an office relocation is a great option. A new office space could bring many benefits including:

• Acting as a motivational boost for employees which can increase productivity amongst them.
• Manifesting your brand’s identity
• If you’re a smaller business, a new and better location can give you access to more potential clients and collaborators

No matter how big or small a firm is, an office relocation is a major activity that, if not handled correctly can cause significant issues for an organisation. However, when correctly done an office relocation can be a major boost. Here are three steps you can take to ensure that your office relocation goes smoothly:

• Start planning as soon as possible

Due to the importance that an office relocation, or even an office refurbishment, can play to the profitability of your business, you want to give yourself as much time as possible to plan it out. 12-24 months is a good timeframe depending on the sq. ft of your desired building. During this time, figure out what your budget is, what components you want included in your new office, what are the working styles and requirements of the different teams, and what layout best supports the function of your business. Also, it’ll give you enough time to look at range of different floor plans in different buildings and locations, so you don’t have to rush to find the perfect space for you!

• Communicate well with your staff and plan for disruption

Before each division in your business makes the move one by one to the new building, ask them what they need to make sure that the office relocation goes smoothly. For example, do they need a design library already built, book binding equipment already installed etc. An office relocation requires organisation, understanding the needs and requirements of your team is essential, so engage your team, hold meetings and feedback sessions and make sure that they’re kept in the loop throughout the entire process to make sure that no one is left out or feeling confused.

• Hidden costs and documents

When undertaking an office relocation, there are many hidden costs that can pop up one by one at different times during the process. These could include legal costs, IT costs, logistics costs, and more. To make the process smoother, it may be worth bringing on board an office relocation company. When reviewing potential partners, make sure to look at testimonials from customers, and case studies from the company. The benefit of a Design and Build firm is that they manage the entire process end to end, this can save you a lot of time and hassle during the process and costs are laid out up front.

Overall, a lot goes into an office relocation, but these tips can make finding your new office space substantially easier and more seamless. To see some of our previous projects, click here.

Getting ready for an office relocation or want to know more about the benefits? Get in touch today.